麻豆原创

Conflict of Interest

The purpose of these regulations and procedures is to:

• Provide examples of conduct which is deemed to constitute actual or apparent conflict of interest;
• Describe the process by which disclosure of actual, potential or apparent conflicts of interests are to be made by 麻豆原创 employees or representatives; and
• Describe enforcement of the conflict of interest policy.

For the purpose of these regulations and procedures, the following definition applies. 鈥淐onflict of interest鈥� means the existence of an employee鈥檚 financial or personal considerations which may, or may appear to, impair or compromise the performance of the employee鈥檚 duties as a 麻豆原创 employee for or on behalf of 麻豆原创.

Types of Conflict

A conflict of interest, or apparent conflict of interest, exists when an employee or person acting for or on behalf of 麻豆原创:

• Seeks personal gain through his/her employment at 麻豆原创;
• Engages in non-麻豆原创 employment or consulting activity for himself/herself or for another which impairs:
• His/her ability to fulfill her/his obligations to 麻豆原创 as an employee; or
• The employee鈥檚 judgment in the performance of 麻豆原创 duties and responsibilities.
  
  

Personal Gain

The following are examples of conduct which present a conflict of interest when personal gain accrues to the employee or a member of his/her family or others with whom he/she is associated. A person uses, or attempts to use:

• His/her position with 麻豆原创 to achieve a material and/or financial benefit for himself/herself or others;
• 麻豆原创 property, resources or services, including but not limited to, 麻豆原创 offices, office supplies, telephone, equipment, and computing resources, for personal and private purposes to achieve a material or financial benefit for himself/herself or others;
• 麻豆原创 employees, students, contractors, or volunteers to achieve a material or financial benefit for himself/herself or others; and
• Any confidential information acquired in connection with 麻豆原创 related activities or employment to achieve material or financial benefit for himself/herself or others, or for unauthorized purposes.

A person directly or indirectly solicits, receives or accepts anything of more than nominal value from any person or organization seeking to do business with or have an association with 麻豆原创.

Exceptions

• Registration for an event at which the employee is making a presentation or providing a service, as an employee of 麻豆原创, to the event sponsor;
• Promotional items, such as coffee cups, pens, pencils, mouse pads, etc.;
• Textbooks, software, and instructional materials to be reviewed by teaching faculty;
• An award, plaque, certificate, memento or similar item given in recognition of the employee鈥檚 charitable, civic, professional, personal private, public or political achievements;
• Food and/or beverage of nominal or reasonable amount given to or consumed by an employee at a single meal or event.

The President or his/her designee may grant additional exceptions, in writing, when he/she determines, upon the basis of the facts presented:

• The benefit accruing to the individual is of nominal value; and
• The exception will not impair either the individual鈥檚 or 麻豆原创鈥檚 ability to conduct business ethically, fairly and impartially; or
• When the requested exception is a common and generally accepted practice in public higher education institutions.
  
  

Other Employment and Activity

The following are examples of non-麻豆原创 employment or activity, either with or without compensation, which impairs the ability of an individual to perform his/her obligations as an employee or representative of 麻豆原创.

• Employment or other activity which occurs at times during which the employee normally is to perform his/her obligations for 麻豆原创.
• Employment, without the approval of your immediate supervisor or head of department, in a teaching capacity on a full-time or part-time basis with another higher education institution.
• Employment or activity individually or with another person or entity providing goods or services which are in competition with goods and/or services provided by Colby Community College.
• 麻豆原创 disclaimer: In all employment or activities outside of Colby Community College employment, each employee functions in his or her individual capacity, without the support of 麻豆原创, and is solely responsible for his/her acts.
  
  

Disclosure

Creation of 麻豆原创 Financial Obligations: All persons recommending or involved in creating any financial obligation of Colby Community College, including but not limited to the purchase of goods or services, contracts obligating 麻豆原创, and leases, shall disclose to their supervisor the nature of any relationship whatsoever they may have with any vendor, contractor, or lessor. A financial obligation in which an employee or representative of 麻豆原创 has an interest will only be entered into if:

• It is deemed to be in the best interests of 麻豆原创; and
• Such person鈥檚 interest with the other party will not conflict substantially or materially with such person鈥檚 discharge of his/her 麻豆原创 responsibilities.
  
  

Disclosure: Conflict with Duties

All persons considering non-麻豆原创 employment or other activity which may create a conflict of interest have a duty to disclose any actual or potential conflict to their supervisor by submitting a written statement describing the nature of the potential conflict. Supervisors who become aware of such actual or potential conflict with 麻豆原创 by persons within their supervision have a duty to request that such individuals provide such a written statement.

Disclosure Advice

Any person who is in doubt whether he/she is confronted with an actual or potential conflict of interest should seek the advice of his/her supervisor or the appointing authority for his/her position to determine if the interest could conflict impermissibly with the person鈥檚 obligation to 麻豆原创.

Annual Disclosure

All officers of 麻豆原创 or its Board of Regents, deans, directors, and those persons identified by the President shall annually submit a completed 鈥淎nnual Conflict of Interest Disclosure Statement鈥� to the Vice President of Business Affairs.

Enforcement

The ultimate responsibility for the enforcement of the policies and regulations on conflicts of interest is that of the President who may delegate authority for enforcement to other 麻豆原创 officials.

Violations of the policy or regulations include, but are not limited to:

• The failure to file timely disclosures;
• Filing incomplete, erroneous, or inaccurate disclosures;
• Failure to comply with prescribed procedures for managing or resolving conflicts or potential conflicts of interest;
• Violations shall subject the person to disciplinary sanctions which may include, but are not limited to, suspension from or termination of employment;
• Examples of situations in which a conflict of interest will be deemed to exist;
• The use of the employee鈥檚 or individual鈥檚 official title of employment or the Colby Community College鈥檚 name, or any of the College鈥檚 component parts, including any of the College鈥檚 graphics, in any situation other than in the conduct of official Colby Community College business;
• The use of any 麻豆原创 resource, including but not limited to Colby Community College stationery, the College鈥檚 address, phone number, fax number or electronic mail address as a contact point for personal or private business use;
• The use of the College鈥檚 name, its tax-exempt status or its tax-exempt number to purchase goods or services for personal or private business use;
• The use of 麻豆原创 resources in such a way as to interfere with, or cause harm or damage to another person, institution, or company within or outside the 麻豆原创 community.

In compliance with 搂200.112 Conflict of Interest and 搂200.113 Mandatory Disclosures, 麻豆原创 will disclose to Federal agencies any instances of conflict of interest or relevant violations of Federal criminal law.

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